Student Guide
Program Overview
Registration
Application Retrieval
Cancellation and Refunds
Travel Documents
Travel Responsibilities
Health Insurance
Waiver
Financial Aid
Policy on Housing and Program Activities
Some things to consider . . .
UCLA is committed to the safety of all Archaeology Field Program participants and will take every precaution possible to ensure that program sites and activities are secure. We will, of course, cancel any or all programs if there are any reasonable concerns about safety this summer. Full refunds will be provided if programs are cancelled. If you have questions or concerns about program safety, we encourage you to contact us at info@goglobal.ucla.edu.
The Cotsen Institute of Archaeology at UCLA believes that archaeology can be a transforming force for the global community. The Archaeology Field Program allows students to choose from a range of locations and projects where they can put archaeological method and theory into practice. Participant will come to a better understanding of the discipline and the world through immersion in archaeological practice and local culture. Covering a wide swath of ancient time and space, the field schools are directed by leading scholars and each offers 12 units of UCLA credit.
Registration for our the Archaeology Field Programs is available online now.
The following are required to register for a program:
- Online application (available now) ;
- $300 nonrefundable deposit due upon acceptance into a program (see below for information on cancellations and refunds). If applying after April 4, full payment is due upon application;
- One current digital photo due within 90 days of your application. Submit your photo through the application retrieval site;
- One scanned copy of the front page of your passport (in jpeg format) due within 90 days of your application (for international programs only). Submit your passport copy through the application retrieval site.
Deposit payments may be made by credit card (MasterCard or Visa) or check card.
If you are applying for an open program after April 4, 2008, all program fees must be paid in full for enrollment to be guaranteed.
| Registration opens to all students |
November 15, 2007 |
| $300 nonrefundable deposit due |
At time of application. |
| Deadline to submit digital photo and digital of passport |
Within 90 days
of your application |
| FAFSA due |
March 2, 2008 |
UCLA Travel Study Financial
Aid Application Due |
April 4, 2008 |
| Visiting Financial Aid Students: Deadline to submit Visiting Financial Aid Agreement |
April 4, 2008 |
| Final Payment Deadline (Financial Aid students excluded) |
April 4, 2008 |
Last day to cancel and receive
full refund minus deposit |
April 4, 2008 |
As a registered student, you can access your online application to research important program details and update some of your personal information. You will need to enter your name, program and date of birth. Your registration number, which was sent to you in your confirmation e-mail, is also required.
You can do the following via the retrieve function:
- Read the Faculty Director's Welcome Letter
- Learn the date, time, and location of your predeparture orientation
- Upload a digital photo and copy of your passport
- Switch from one program to another
- Add or drop optional courses
- Select a roommate
- Update your passport information
- Update your health history
- Cancel your participation
Please do not enroll in a program unless you are sure that you intend to participate. Remember that your deposit is non-refundable.
If you cancel your registration, the following applies:
The $300 deposit is not refundable under any circumstance;
Paid program fees (minus the $300 deposit) are refundable until April 4, 2008;
No refunds are available after April 4, 2008.
In order to cancel once you have registered, please retrieve your online application and select the "Cancel My Registration" button. Failure to cancel prior to the April 4 deadline will result in a bill for the full program fee.
In the event that a program is cancelled by the Cotsen Institute, all registered students will be notified immediately and given a full refund of program fees (including the $300 deposit).
All students are required to have a valid passport (this does not apply to domestic programs). Your passport should be valid for at least 6 months beyond the date you expect to return to the United States. Allow approximately 10-12 weeks for your passport application to be processed if you do not currently have a valid passport. Expedited passport application service is available.
DO NOT WAIT UNTIL THE LAST MINUTE TO APPLY FOR YOUR PASSPORT.
For information on obtaining a passport, visit The U.S. Department of State's Web site.
A scanned copy of your passport (in jpeg format) is due to the International Education Office within 90 days of your application. You can submit the copy through the application retrieval site.
If you are not a U.S. citizen, you are responsible for checking with the local consulate(s) of the country(ies) to which you are traveling to inquire about visa requirements and to obtain visa(s) where applicable. If your Travel Study program visits more than one country, make sure you check the consulate of each country. Foreign consulates can be located through the internet.
You are responsible for making your own travel arrangements to and from your program destination. Be sure to read flight instructions for your program carefully. Please visit the section of the Web site called "Travel" for your program.
UCLA Summer Sessions assumes no responsibility for bookings or any injury, death, damage, loss, or delay incurred by any person in connection with lodging or the service of any train, bus, vessel, car, carriage, aircraft, or any other type of vehicle which may be used in conjunction with any Travel Study program.
An traveler's health insurance policy is provided for both international and domestic programs. Coverage is for the dates of the program only.
UC Health Insurance Benefits Summary
UC Health Insurance FAQ
You are responsible for all fees incurred as a result of any accident or medical emergency which may occur while participating in a UCLA Study Abroad program. Be sure to keep all receipts for medical treatment in order to file a claim upon your return to the U.S.
If you are traveling before or after the UCLA program, we recommend that you arrange for independent health insurance coverage as a precaution.
All participants complete an online waiver of liability.
For information about financial aid, click here.
Please note that ALL students applying for financial aid assume full responsibility for all program fees. Any cancellations must be made prior to April 4, 2008. Students who cancel after April 4, 2008 will be assessed the full program fee.
Policy on Housing and Program Activities
Housing is required for all participants and is restricted to enrolled participants only. Guests (includes spouses, children, other family members and friends) are not allowed in program housing or on any program related activity. The Archaeology Field Program staff do not assist with housing arrangements for family, friends, or other guests of program participants. The Archaeology Field Program staff do not make housing arrangements for students arriving prior to the program start date or after the program concludes. Participants must make their own housing arrangements for early arrivals and late departures.
Study abroad is a challenging and rewarding experience. Deciding to participate in a program and selecting a program takes a lot of consideration. Accommodations and activies vary by program. Researching the program and asking questions will help you make a mature and informed decision about whether the program is right for you.
As you are making your decision about a program, keep in mind that students applying to the program should be:
- patient
- emotionally and socially mature, indicating they are able to adjust to a foreign environment
- reasonable in their expectations
- prepared for a program that is more study-oriented than travel-oriented
- able to handle difficult field research in an unfamiliar setting
- flexible in their attitudes and expectations; willing to accept change
- cooperative and accommodating
- of good character and in good health
- flexible in living arrangements; able to handle rugged conditions
- able to do a lot of walking in high heat and humidity
- physically able to handle the change in environment
- flexible in dietary requirements
- able to make a budget and stick to it
- aware that supervision is minimal, but high standards of personal conduct are both expected and enforced
We hope you will choose the UCLA Archaeology Field Program.
All of the information presented here was correct at the time of publication, but is subject to change.
The University of California, in accordance with applicable Federal and State law and University policy, does not discriminate on the basis of race, color, national origin, religion, sex, disability, age, medical condition (cancer-related), ancestry, marital status, citizenship, sexual orientation, or status as a Vietnam-era veteran or special disabled veteran. The University also prohibits sexual harassment. This nondiscrimination policy covers admission, access, and treatment in University programs and activities.
Inquiries regarding the University’s student-related nondiscrimination policies may be directed to the UCLA Campus Counsel, 3149 Murphy Hall, 405 Hilgard Avenue, Los Angeles, California 90024-1405. Speech and hearing impaired persons may call tdd (310) 206-6083. Inquiries regarding Americans With Disabilities Act or 504 Compliance may be directed toKaren Henderson-Winge, Acting ADA and 504 Compliance Officer, 405 Hilgard Avenue, Los Angeles, California 90024-1405, (310) 825-7906 Voice/crs or (310) 206-3349 tdd.
Students who have concerns or complaints regarding any action they believe discriminates against them on the grounds of race, color, national origin, religion, sex, sexual orientation, or disability and may contact the Office of the Dean of Students, 1206 Murphy Hall, for further information and procedures.